Online boardroom is a live meeting that utilizes online software for conferencing. The software allows participants connect to each other via webcam and speaker, so that they can communicate and see each others. It also allows the attendees to share their screens and work on documents. Some of the online board room most popular online board rooms are Zoom and GoToMeeting.

Virtual conferences are harder to keep attendees more focused than face-to–face ones. Attendees have to fend off the temptation to check their email or text messages and struggle with distractions such as kids and pets. Some board members prefer face-to-face meetings due to the difficulty to keep everyone focused on the discussion.

Board meetings are important and formal events where the Board examines the organization’s performance, sets its future strategy and provides oversight to management. In some organizations they will have the Board will meet in their own designated boardroom, whereas others hire a venue that reflects the importance of the occasion, like an event centre or hotel.

Board portals can be used to conduct virtual meetings, which can reduce the cost and complexity associated with governance processes. It eliminates the need for physical books of the board that require a significant investment in paper, printing, binding, as well as shipping costs. It can also cut down on the time required to prepare and distribute the boards, as well in reducing the risk of exposing sensitive information via email or personal file sharing systems. A good portal for board members will have security features like robust Q&A, and an audit trail for users’ activities. It should be compatible with a range of operating systems and devices such as iOS and Android.